Application period
Even before the above closing date of application, acceptance of applications will be closed in the case where the originally prepared booth space has been sold out. For the closing of acceptance, you will be informed through the official website.
Schedule after closing of application
Application Procedure
Fill in all necessary items with an authorized signature on the application form (which also can be downloaded from the official site “mect-japan.com/2025/en/”), and send it together with a business card of contact person to MECT Show Office at the following address by postal mail.
Please send the original form of the application to the above address and retain a copy on your side.
| Send to | News Digest Publishing Co., Ltd. (MECT Show Office) 3-5-3, Uchiyama, Chikusa-ku, Nagoya, 464-0075, JAPAN |
|---|
Download Application Form (PDF)
The personal information on various forms related event will not be used for anything other than this event and related services.
Adobe Reader software is required to view PDF files. It can be downloaded here.
Eligibility
Metal-cutting and forming machine tools, Injection molding machines, 3D printers, Tools for machines, Sawing blades, Cutting tools, Measuring equipment, Testing equipment, Grinding wheels, Polishing agent, Oil hydraulic, Water hydraulic and pneumatic equipment, Gears and gear-making equipment, Environment preservation and safety equipment, CAD/CAM/CAE/CAT systems, Control devices and related software, Industrial robots, Transfer equipment, Washing/cleaning machines, Quality control/Safety/Testing certification services, New materials, Micro-machines, nanotechnology-related equipment, etc.
Any item that is deemed by the organizer as unsuitable for the exhibition may be refused for exhibit.
Booth size and fee
Exhibition fee
| Basic unit (Booth dimensions) |
1 booth（2,970×2,970mm） |
|---|---|
| Rental fee | 310,000 yen（+ tax per booth） |
Special discount
The following special discounts are applied to large exhibit space(10 or more booths).
| 10 to 19 booths | 5-% discount on total booth fee |
|---|---|
| 20 to 39 booths | 10-% discount on total booth fee |
| 40 booths or more | 15-% discount on total booth fee |
Items included in booth fee
- Exhibit space available during show period and move-in/out periods.
- Booth partition panels
Partition panels are provided to clearly divide each exhibitor’s exhibit space. They will not be installed on the aisle side. If the divider is installed, the exhibit space will be narrower by the thickness of the panel. - Exhibitor ID cards valid during the exhibition period and move-in/out (The number of cards to be provided depends on the number of reserved booths.)
- Promotion tools (The number of tools to be provided depends on the number of reserved booths.)
- Publication of your exhibit information in various printed materials and on the official website.
Additional paid services (if requested)
- Electrical (usage fee, etc.), plumbing, air supply, telephone/internet linkage, and floor repair services
- Usage of conference rooms, business negotiation rooms, and stockroom
- Rental of desks, chairs, etc.
- Special decoration, transfer or insurance services
- Registration cost for co-exhibitors
- Other fee-based services offered by the organizer
After applying
Payment for exhibit fee
Upon receipt of the exhibition application, the organizer will charge half of the exhibit fee to the applicant as an application fee. The applicant should pay the amount to the prescribed account number. On or after May 1, 2025, the organizer will invoice the applicant for the remaining half of the exhibit fee (the total minus the application fee). The exhibition contract will be formally concluded with the payment for the remaining exhibition fee completed.
The payment shall be made through bank transfer, and the transfer payment receipt is considered as a formal receipt slip, which shall be retained by the applicant. The bank transfer fee shall be borne by the applicants.
| Bank account | Bank account | SWIFT code | BOTKJPJT |
|---|---|---|---|
| Bank Account No. | 520841 | ||
| Bank name | MUFG Bank, Ltd. HIGASHI BRANCH | ||
| Bank address | 15-30, Tokugawa 1-chome, Higashi-ku, Nagoya, Japan | ||
| Account holder’s name | NEWS DIGEST PUBLISHING CO., LTD. | ||
| Payment deadline | Within one month from invoice date | ||
Cancellation or plan change request by applicants
Applicants wishing to cancel or change their exhibit space are requested to notify the Show Office immediately in writing. In the event of the cancellation or change of exhibit space after the closing date of application, the following cancellation fee will be demanded. For the details, see the figure below.
- Until the closing date of application (February 28, 2025)…no cancellation fee
- From the day after the closing date of application (March 1,2025) to the day before the Exhibitor Meeting…20% of exhibit fee
- After the Exhibitor Meeting (in early June 2025) ※After booth allocation confirmed…100% of exhibit fee
Other various rules
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Adjustment of the number of booths
If the total number of booths requested by all applicants exceeds the capacity of individual exhibition halls, the requested number of booths will be adjusted by the organizer based on individual exhibitor's previous exhibition records, etc. Also there may be cases where the Show Office will reject the exhibit application for the same reason. When the organizer needs to adjust the numbers of booths requested by some applicants, the relevant applicants will be informed by the Show Office in writing.
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Booth space allocation
Exhibit booth space will be allocated by the organizer after due consideration of the product categories, structure of the exhibition grounds, and various other factors. It should be noted that exhibitors are not allowed to make any request for their positions of exhibit space. The floor plan will be announced at the Exhibitor Meeting to be held in early of June 2025. It is prohibited to transfer or rent the allocated booth space without the permission of the organizer.
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Demonstration
Demonstrations of exhibits shall be carefully performed without causing any trouble to visitors and other exhibitors, with safety ensured. Individual exhibitors are responsible for solving any problems concerning damage or losses they caused to any third party during their demonstrations. As the need arises, the organizer may put limitations on or put a stop to demonstrations of exhibits for the purpose of ensuring safety.
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Cancellation of exhibition due to natural disasters, epidemics or other force majeure
If the organizer judges that it is difficult to hold or continue the exhibition due to natural disasters or other force majeure, the organizer may change the exhibition period or cancel the exhibition. In the case of cancellation, the organizer will determine an equitable basis for the refund of such portion of the exhibit fee after deducting expenditures and commitments already made. However, the organizer assumes no responsibility or liability whatsoever related to any loss caused by the cancellation.
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Security of exhibits
The Show Office will make the best efforts to ensure security of the entire show site by hiring a security guard. However, the organizer assumes no responsibility or liability whatsoever related to damage to exhibits or any materials left in exhibit booths due to natural disaster, accidental force, theft, loss, etc., which are beyond its control. Exhibitors shall take necessary measures, including insurance, to protect their own exhibits from potential risks throughout the entire process, such as transportation, installation, assembling, disassembling and removal before, during and after the show period.
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Exhibitor Name Registration
Exhibitors must register under their company name; Trademarks or brands may not be registered as an exhibitor name.
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Co-exhibitors
Co-exhibitor application form will be sent to all exhibitors after exhibits are confirmed.
The number of registered co-exhibitors is limited to the total number of booths purchased by each exhibitor. The co-exhibitor registration fee is 15,000 yen (＋tax) per one company.
