About Application & Exhibit
Deadline for application
About Application closed
Since the number of the booth applied exceeded the venue capacity, the application of MECT2019 was closed on November 26th (Mon.), 2018. Thank you very much for your registration.
※Notice: The application which is not arrived the show office on November 26th is not available ever posted before deadline. We would appreciate for your understanding.
If you wish to wait for cancellation, please contact show office. MECT office TEL +81-52-732-2455
※Even before the above closing date of application, acceptance of applications will be closed in the case where the originally prepared booth space has been sold out.
※The application of MECT2019 was closed on November 26th(Mon.).
Application closed
How to apply
Fill in all necessary items with an authorized signature on the application form (which also can be downloaded from the official site “mect-japan.com/2019”), and send it together with a business card of contact person to MECT Show Office at the following address by postal mail.
※ Please send the original form of the application to the above address and retain a copy on your side.
| Send to |
|---|
| News Digest Publishing Co., Ltd. (MECT Show Office) 3-5-3, Uchiyama, Chikusa-ku, Nagoya, 464-0075 JAPAN |
DOWNLOAD APPLICATION FORM（PDF）
※The application of MECT2019 was closed on November 26th(Mon.).
If you wish to wait for cancellation, please contact show office.
MECT office TEL +81-52-732-2455
Exhibits
Metal-cutting and forming machine tools, Injection molding machines, 3D printers, Cutting tools, Sawing blades, Tooling devices & systems, Measuring & testing equipment, Grinding wheels, Polishing agent, Hydraulic and pneumatic equipment, Gears and gear-making equipment, Environment preservation and safety equipment, CAD/CAM/CAE/CAT systems, Control devices (including CNC) and related software, Industrial robots & material handling/transfer equipment, Washing/cleaning machines, Quality control/Safety/Testing certification services, New materials, Micro-machines, nanotechnology-related equipment, etc.
※ Any item that is deemed by the organizer as unsuitable for the exhibition may be refused for exhibit.
About exhibition fee
Exhibition fee
| Booth dimensions | One booth (2,970 × 2,970mm) |
|---|---|
| Rental fee | 260,000 yen + tax per booth |
Special discount
We have a special discount for exhibitors who purchase more than 10 booths plan as following.
| 10 to 19 booths | 5%- discount on total booth fee |
|---|---|
| 20 to 39 booths | 10%- of discount on total booth fee |
| 40 booths or more | 15%- of discount on total booth fee |
※According to the planned amendment to the domestic consumption tax law, the consumption tax rate will be increased to 10%, which will be applied during the MECT 2019 show period, regardless of the payment date of the exhibition fee. However, if the amendment is not made and the tax rate during the show period remains at the current 8%, the difference will be adjusted at the time of requesting the balance of the exhibition fee.
Exhibit include the following
- Exhibit space available during show period and move-in/out periods
- Booth partition panel
Partition panels will be provided to clearly divide individualexhibitor’s exhibit space. They will not be installed on the passageside. When the partition panel is installed, the exhibit space will become narrower by the thickness of the panel. - Exhibitor ID cards, which are valid during the exhibition period and move-in/out periods (The number of cards to be provided depends on the number of reserved booths.)
※The number of passes is decided by the number of booth. - Invitation cards (The number of cards to be provided depends on the number of reserved booths.)
- Publication of exhibitor information on the exhibitor list and official website.
For extra fee
- Electrical (usage fee, etc.), plumbing, air supply,telephone/internet linkage, and floor repair services.
- Usage of conference rooms, business negotiation rooms, and stock rooms.
- Rental of desks, chairs, etc.
- Special decoration, transfer or insurance services.
- Registration cost for co-exhibitors.
- Other fee-based services offered by the organizer.
After applying
Payment method
Upon receipt of the exhibition application, the organizer will charge half of the exhibition fee to the applicant as an application fee. The applicant should pay the amount to the prescribed account number. On or after May 1, 2019, the organizer will invoice the applicant for the remaining half of the exhibition fee (the total minus the application fee). The exhibition contract will be formally concluded with the payment for the remaining exhibition fee completed.
※The payment shall be made through bank transfer, and the transfer payment receipt is considered as a formal receipt slip, which shall be retained by the applicant. The bank transfer fee shall be borne by the applicants.
| Bank account | SWIFT code | BOTKJPJT |
|---|---|---|
| Bank Account No. | 520841 | |
| Bank name | MUFG Bank, Ltd. HIGASHI BRANCH | |
| Bank address | 15-30, Tokugawa 1-chome, Higashi-ku, Nagoya, Japan | |
| Account holder’s name | NEWS DIGEST PUBLISHING CO., LTD. | |
| Bank account | Within one month from invoice date | |
For cancellation or reduction of space
Applicants wishing to cancel or change their exhibit space are requested to immediately notify the Show Office in writing. In the event of the cancellation or change of exhibit space after the closing date of application, the following cancellation fee or penalty charge will be demanded. For the details, see the figure on the right.
- After the closing date of application (Feb. 28, 2019): 20% of exhibit fee
- After the Exhibitor Meeting (in early June 2019): 100% of exhibit fee
Decision of place of booth
Exhibit booth space will be allocated by the organizer after due consideration of the product categories, structure of the exhibition grounds, and various other factors. It should be noted that exhibitors are not allowed to make any request for their positions of exhibit space. The floor plan will be announced at the Exhibitor Meeting to be held in the middle of June 2019.
Caution for exhibit
Adjustment of the number of booths
If the total number of booths requested by all applicants exceeds the capacity of individual exhibition halls, the requested number of booths will be adjusted by the organizer based on individual exhibitor's previous exhibition records, etc. Also there may be cases where the Show Office will reject the exhibit application for the same reason. When the organizer needs to adjust the numbers of booths requested by some applicants, the relevant applicants will be informed by the Show Office in writing.
Booth display height limitation
Exhibitors shall follow the height restriction rule that limits the display height in their booths to no more than 2.7 meters. Also, it is basically prohibited to move or remove the partition panels.
No visitor registration
In order to allow visitors to comfortably visit the exhibition, the visitor registration will not be required at the entrance of show site in consideration of the following points:
- To shorten the reception time and alleviate congestion at the entrance gate
- To provide equal services regardless of the types of businesses of visitors
- To comply with the Personal Information Protection Law
Therefore, any Visitor ID card with neck strap often seen at other exhibitions will not be used.
Demonstration
Demonstrations of exhibits shall be carefully performed without causing any trouble to visitors and other exhibitors, with safety ensured. Individual exhibitors are responsible for solving any problems concerning damage or losses they caused to any third party during their demonstrations. As the need arises, the organizer may put limitations on or put a stop to demonstrations of exhibits for the purpose of ensuring safety.
Cancellation of exhibition due to natural disasters
If the organizer judges that it is difficult to hold or continue the exhibition due to natural disasters or other force majeure, the organizer may change the exhibition period or cancel the exhibition. In the case of cancellation, the organizer will determine an equitable basis for the refund of such portion of the exhibit fee after deducting expenditures and commitments already made. However, the organizer assumes no responsibility or liability whatsoever related to any loss caused by the cancellation.
Security of exhibits
The Show Office will make best efforts to ensure security of the entire show site by hiring security guard. However, the organizer assumes no responsibility or liability whatsoever related to damage on exhibits or any materials left in exhibit booths due to natural disaster, accidental force, theft, loss, etc., which are beyond its control. Exhibitors shall take necessary measures, including insurance, to protect their own exhibits from potential risks throughout the entire process, such as transportation, installation, assembling, disassembling and removal before, during and after the show period.
Co-exhibitors
An exhibitor who wishes to register as a co-exhibitor declares it to the Show Office. Co-exhibitor is a company defined below that shares space with a lead exhibitor, which is a company that contracts for exhibit space. The co-exhibitor shall be approved and registered with a charge in advance by the Show Office for proper exhibitor management.
(1) Definitions of a co-exhibitor
A company which falls under all the conditions specified in the following 1 to 3 are deemed as a co-exhibitor.
- Exhibiting with another company (lead exhibitor) in the same booth but not making a direct contract with the organizer for the booth space
- Displaying its own products (corresponding to "Exhibits") in the booth space
- Having its staff attending the booth
(2) Collateral condition for co-exhibitors
Co-exhibitors’ company names and exhibits information will be posted on the website, printed matter, etc. as shown in the table below.However, any booth number and brochures or tools for drawing visitors will not be provided to co-exhibitors.
| Information and tools | Co-exhibitor |
|---|---|
| Company names on website, printed matters, etc. (official website, guidebook, visitor brochure, and on-site floor plan board) |
○ |
| Individual information posted on officialwebsite and guidebook | ○ |
| Booth number | × (Same as the lead exhibitor’s number) |
| Provision of brochures or tools for drawing visitors (visitor invitation cards, official pamphlets, posters and envelopes) |
× (To be provided to only the lead exhibitor) |
(3) Co-exhibitor registration method
After accepting the exhibition application form that indicates there is a "co-exhibitor", the Show Office will mail the applicant a handbook and application form for the co-exhibitor. The applicant and co-exhibitor shall check the contents of the handbook, fill in the application form, and mail it to the Show Office before the stated deadline. Registration or any change made after the deadline may not be reflected in such printed materials as a guidebook and pamphlets. Also, in case of cancellation or change of registration, the applicant shall immediately contact the Show Office in writing. For the cancellation after the registration deadline, a cancellation fee is required.
(4) Notes
- Registration is required for co-exhibitors to obtain approval from the Show Office.
- Any brand name cannot be registered as the name of co-exhibitor.
- A publication fee for the co-exhibitor will be charged to the lead (representative) exhibitor after the organizer’s approval for the co-exhibitor registration.
- The lead exhibitor shall do various procedures including the application in a lump.
- The maximum number of co-exhibitors to be registered is limited to the total number of booths purchased by each exhibitor.
